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Beware: Unsolicited Emails From Domain Name Companies

Have you been contacted by an unknown overseas company claiming that another company has attempted to register you brand names overseas?

We often get asked about the legitimacy of unsolicited emails received from companies based in China and Hong Kong. Sometimes, the general intention of these emails is to mislead the recipient in to registering their brand names in various Asian domain name spaces. Following is an example of the correspondence:

We are the department of Asian Domain Registration Service in China. I have something to confirm with you. We formally received an application on [date] that a company were applying to register “Brand X” as their Net Brand and some domain names through our firm.

Now we are handling this registration, and after our initial checking, we found the name were similar to your company’s, so we need to check with you whether your company has authorized that company to register these names. If you authorized this, we will finish the registration at once. If you did not authorize, please let us know within 7 workdays, so that we will handle this issue better. Out of the time limit we will unconditionally finish the registration applied for. Looking forward to your prompt reply.

In our view, emails such as the above are almost certainly false and misleading. Consequently, if you receive an unsolicited email that resembles the above, we recommend that you do not communicate with the sender and contact us immediately to review the correspondence.

Please keep vigilant and treat any unsolicited email and/or invoice, which you receive from an unfamiliar organisation, with caution.